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Confidentiality of Library Records

Confidentiality of Library Records

 

The Middle Country Public Library respects and observes the requirements of the terms of ‘4509 and ‘2307 of the Civil Practice Law and Rules pertaining to the confidentiality of “library records which contain names or other personally identifying details” pertaining to the users/patrons of the Middle Country Public Library; and the legal process required to be undertaken to obtain the production of any records disclosing “names or other personally identifying details regarding the users of the Library.”

Maintaining the confidentiality of patrons of the Library is to be assured by providing for the non-disclosure of records related to the circulation of Library materials; computer database searches; inter-Library loan transactions; reference queries; requests for photocopies of Library materials; title reserve requests; or the use of audio-visual materials, films and records.

Disclosure of such records shall be limited to Library personnel when necessary for the proper operation of the Library; further, disclosure is only to be provided upon the request or consent of the patron/user or pursuant to subpoena, court order or where otherwise required by law.

Records shall not be made available to any individual or entity, including any agency of the federal, state or local government except pursuant to a duly authorized Subpoena Duces Tecum upon such terms as are provided within the duly issued Subpoena Duces Tecum.

No member of the staff other than the director or director’s designee is authorized to respond to any form of judicial process or to provide any patron-specific or library-business information, in writing or oral form, to law enforcement officer or other person.  All inquires relating to the disclosure of Library records are to be reviewed by the Library’s counsel.

Adopted December 13, 1995 by the Board of Trustees of the Middle Country Public Library
Revised November 12, 2003 by the Board of Trustees of the Middle Country Public Library

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